Proposal Preparation (Pre-Award)

Proposals Routing Procedure

All proposals, included those submitted electronically, to all sponsors must be routed through the SOE Office. For routing, each proposal must include (1) a paper copy or web link of the Program Announcement/Request for Proposal from the sponsor; (2) Tufts Internal Coordination Form; (3) Financial Interest Disclosure Form; (4) a detailed budget; (5) budget justification; and (6) a DRAFT abstract of the proposal with FIVE key terms describing the content of the proposal. The current Tufts Internal Coordination Form and Financial Interest Disclosure forms must be signed by the PI/Co-PIs and Department Chair. These forms are available from the Office of Research Administration.

Proposals Routing Timeline and Review

• The SOE Research Proposal Submission Checklist Form - with the six items listed above - must reach SOE (Ariel Sroka; 109 Anderson hall) at least five working days before the Sponsor's deadline. Ariel Quezada will alert the Office of the Vice Provost about this upcoming proposal submission within 24 hours of receiving the submission checklist.
• Proposals with special requests (e.g., subcontract, cost share, matching funds, lower indirect cost, etc.) must reach SOE at least ten working days before the Sponsor's deadline.
• Associate Dean for Research will review the proposal and discuss it with the PI/co-PI as necessary. Upon review, Associate Dean for Research will sign off on the Tufts Internal Coordination form to be submitted to the Tufts Office of Sponsored Programs.
• If the Associate Dean for Research is not available, Executive Associate Dean will review the proposal and discuss it with the PI/co-PI as necessary and sign off on the Tufts Internal Coordination form to be submitted to the Tufts Office of Sponsored Programs.

Effective September 01, 2007 this routing process and timeline will apply to all proposals submitted electronically as well as those being submitted on paper. We recognize that this represents a shift from current practice, and request your assistance in informing all investigators and staff, as well as adjusting your own practices, to accommodate this change for a timely and efficient submission of proposals.